We are looking for an Executive Assistant , position that requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Responsibilities:
- Providing comprehensive support to the Founder, Management Team, and managing the organisation's office operations.
- Provide calendar management.
- Prioritise inquiries and requests while troubleshooting conflicts.
- Make judgements and recommendations to ensure smooth day-to-day engagements.
- Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
- Complete a broad variety of administrative tasks that facilitate the Founder's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations;
- Collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements, and completing expense and mileage reports.
- Work closely with the Founder to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Provide "gatekeeper" and "gateway" roles, providing a bridge for smooth communication between the Founder and staff, demonstrating leadership to maintain credibility, trust, and support with the Team member.
- Provide hospitality to all and help to create a welcoming environment.
- Invest in building long-lasting relationships both externally and internally.
- Act as an office manager by keeping up with office supply inventory.
- Willing to additionally handle administrative assistant job role.
Requirements
Requirements:
- Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
- Strong verbal and written communication skills.
- Exceptional organisational skills and impeccable attention to detail.
- A high degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgement is essential.
- Ability to switch gears at a moment's notice.
- Ability to do Market research, Vendor identification, Project report
- Ability to work extra hours, weekend if required to complete deadline
- MBA degree required. (Finance Background preference )
- Graduate with B. com will be required for candidate with MBA (Marketing amp; other genre)
- Strong work tenure: 1-3 years of experience supporting
- Own Laptop amp; Vehicle to commute
Benefits
Tavastha Ayurveda is a social enterprise working as a farm-to-fork model through contract farming and clean healthy organic food manufacturing, processing, and exporting. The company is part of the US subsidy and focuses on tribal, marginal farmers and women's livelihood via employment through artesian food, forest herbs, and dairy product manufacture and sale. The company has its manufacturing in India and overseas B2B and brand setup. Our group organization has a presence in 5 countries and its business portfolio is spread in organic farming, machinery import, ancient food research, and ayurveda herbs processing.